The award winning Hamilton Gardens provides a unique venue for your next event. Our team will discuss your options with you and provide you with a tailored quote for your event. Or you can take the hassle out of organising your meeting with our full day delegate package.
Download Our Brochure
Venue Hire and Events at Hamilton Gardens brochure [PDF file, 900KB size]
Arrange a time to see the possible venues and discuss your requirements by contacting our bookings team by email or phone (07) 958 5940.
Day Delegate Package
Take the hassle out of organising your next full day meeting with our Day Delegate Package. The team at Hamilton Gardens will provide the following:
- Room hire
- All day tea and coffee from 9am
- Morning and afternoon tea
- Lunch - served in room or choose the packed lunch option and explore the gardens
- Data projector and screen
- PA system
- Whiteboard and flipchart
- Room set up and pack down
- Water station
- Free car parking
Catering for our Day Delegate Package is provided by onsite caterer Hamilton Gardens Café to ensure your breaks run smoothly. Pricing from $56 per person. Minimum 25 people.
At Hamilton Gardens our contracted caterers offer a wide range of menus to fit your tastes and budgets. Please contact the catering companies directly for menus and quotes.
- Impressive food, friendly service. Quality every time for corporate catering, funerals and weddings.
07 847 8960
Hamilton Gardens Café
- We offer a range of menu options for all budgets and occasions.
07 856 6581
Kerr and Ladbrook
- Focussing on quality food with excellent presentation and personal service for you and your guests.
07 838 9338
- Boutique food made with love from the freshest local produce.
07 846 6185
Montana Food & Events
- We take pride in presenting outstanding food and professional catering event management.
07 839 3459
Phoenix Events and Friends Cuisine of India
- Delicious food with a full event management and event styling service.
0800 150 019
Spit Roast Catering Company
- Waikato’s original Spit Roast Company. We have all your catering needs covered.
0800 762 787
- Design, taste, and indulge. We customise each menu to your style and taste.
0212 344 675
Please note: Only these caterers can provide catering at Hamilton Gardens (including the Pavilion).
Hamilton Gardens Pavilion
The Hamilton Gardens Pavilion is centrally located within the Gardens and has four rooms which have been designed for expansive dinners, conferences, exhibitions, meetings and wedding reception.
A large multipurpose space suitable for large dinners, presentations, shows, expos, and conventions. It can be joined to the Exhibition Hall to create a larger hall.
It can be used for almost anything, but it is most suited to smaller expos, trade shows and exhibitions. It can be joined to the Central Court to create a larger hall.
A popular venue for seminars, meetings, public lectures and workshops.
Ideal for smaller workshops and seminars, meetings or casual gatherings.
Hamilton Gardens Pavilion layout map
Transport your guests to a different world, just with a few footsteps. Our themed gardens are available to hold special events such as pre-dinner drinks, afternoon teas, lunches or dinners.
Imagine cocktails in the Modernist Garden or canapés in the Italian Renaissance Garden...
We can close off a garden from the public to ensure exclusivity for your event – talk to our team for more information on (07) 958 5940 or send us an email.
Venue Hire FAQs
Do I need to make an appointment to see the venue or talk with a staff member?
Yes. Please contact the Bookings Team on 07 958 5940 so we can ensure our availability, and that the venue is not booked for another event.
How far in advance do I need to book?
The sooner the better to secure the date and venue you want. This also allows ample time to arrange catering and other requirements.
Can we set up for our event?
Yes. Please ensure you allow time in your booking for setting up in advance and packing out afterwards. Hamilton Gardens staff can set up for your event during business hours, the cost is $55 per hour.
Is wifi available?
Yes you can access free wifi (wireless internet) in all four rooms within the Hamilton Gardens pavilion.
Is parking available?
Free parking is available through Gates 1 and 2 of Cobham Drive.
How does the payment work?
Tentative bookings are held for one month and then automatically released. A booking is regarded as tentative until the confrmation letter has been signed and returned. Full payment is required prior to your event. A refundable bond may also be required.
Booking conditions apply and our full terms and conditions are available on request.
Is cleaning included in the venue hire cost?
Yes, a standard clean is included in the venue hire price. Please ensure the room is left in the same condition as when you arrived. We have a recycling station and rubbish disposal station available.
Are there additional costs for public holidays?
Yes. Hamilton Gardens venue hire prices remain the same however there may be additional costs for other services – catering surcharge, security guards etc. Please contact the Bookings Team to discuss.
What are the health and safety requirements?
Anyone doing physical work at Hamilton Gardens, including caterers, decorators and event managers, needs to complete our health and safety pre-qualifcation process.
How do we access the back of Hamilton Gardens to pack-in and out?
Access to the back of the Pavilion is available via the service lane of Gate 2 car park.