Venue Hire

Hamilton Gardens Venue Hire

The award-winning Hamilton Gardens provides a unique venue for your next event.

Take the hassle out of organising your event - we can offer spacious meeting rooms in a unique setting with free parking. Our team will discuss options with you and provide a tailored quote for your event.


Download Our Brochure

Planning your next event? Need a location for an upcoming meeting? Want to put on a function that's a little bit out of the ordinary? Everything you need to know is in our Venue Hire and Events brochure.

Download:

Hamilton Gardens Venue Hire and Events brochure [PDF, 1400 KB size]
Pricing valid until 30 June 2022

Arrange a time to see the possible venues and discuss your requirements by contacting our Bookings team by email or phone (07) 958 5940.

Please note: Bookings for May 2022 – February 2023 are currently on hold due to potential construction work at the Hamilton Gardens pavilion. Get in touch if you need to discuss these dates.


Hire Prices

These prices are our rack rates. Please contact our Bookings team by email or phone (07) 958 5940 for a personalised quote based on your requirements.

Additional time and costs could be incurred for set up and pack down. A bond may be required. Prices include GST. Valid until 30 June 2022. 


Hamilton Gardens Pavilion

The Hamilton Gardens Pavilion is centrally located within the Gardens and has four venue spaces which have been designed for expansive dinners, conferences, exhibitions, meetings and wedding reception: Central Court, Exhibition Hall, Chartwell Room, and Huddleston Room.

Hamilton Gardens Pavilion layout map

 

Central Court

A large multipurpose space suitable for large dinners, presentations, shows, expos, and conventions. It can be joined to the Exhibition Hall to create a larger venue.

Included: 400 x chairs, 24 x 1.5m round tables and 40 x 2.4m trestle tables
Available to use for free: 1 x portable pull up screen (dimensions 2055x1265mm). Suitable for events <150 attendees.
AV equipment for hire: 1 x pair speakers and tripod stand, 1 x wireless handheld microphone, 1 x wireless microphone receiver, 1 x microphone stand. $200 per day.

 

Exhibition Hall

This space can be used for almost anything, but it is most suited to smaller expos, trade shows and exhibitions. It can be joined to the Central Court to create a larger hall area.

Included: 400 x chairs, 24 x 1.5m round tables and 40 x 2.4m trestle tables
Available to use for free: 1 x portable pull up screen (dimensions 2055x1265mm). Suitable for events <150 attendees.
AV equipment for hire: 1 x pair speakers and tripod stand, 1 x wireless handheld microphone, 1 x wireless microphone receiver, 1 x microphone stand. $200 per day.

 

Chartwell Room

A popular venue for seminars, meetings, public lectures and workshops.

Included: 100 x chairs, 24 x 1.5m round tables, 40 x 2.4m trestle tables, data projector and screen, 6 x ceiling speakers and wireless mic and whiteboard

 

Huddleston Room

Ideal for smaller workshops and seminars,  meetings, or casual gatherings.

Included: 55 inch television, white board, 4 x trestle tables and 18 x chairs


Venue Hire FAQs

Do I need to make an appointment to see the venue or talk with a staff member?

Yes. Please contact the Bookings Team on 07 958 5940 so we can ensure our availability, and that the venue is not booked for another event.

How far in advance do I need to book?

The sooner the better to secure the date and venue you want. This also allows ample time to arrange catering and other requirements.

When I arrive will everything already be set up?

Not unless you’ve pre-organised this. Hamilton Gardens staff can set up or pack down for your event during business hours, the cost is $60 per hour (subject to availability). Or ask us for a recommendation for an event styling service provider.

Can we set up for our event?

Yes. Please ensure you allow time in your booking for setting up in advance and packing out afterwards.

Is wifi available?

Yes you can access free wifi (wireless internet) in all four rooms within the Hamilton Gardens pavilion.

Is parking available?

Free parking is available through Gates 1 and 2 of Cobham Drive.

How does the payment work?

Tentative bookings are held for one month and then automatically released. A booking is regarded as tentative until the confrmation letter has been signed and returned. Full payment is required prior to your event. A refundable bond may also be required.

Booking conditions apply and our full terms and conditions are available on request.

Is cleaning included in the venue hire cost?

Yes, a standard clean is included in the venue hire price. Please ensure the room is left in the same condition as when you arrived. We have a recycling station and rubbish disposal station available.

Are there additional costs for public holidays?

Yes. Hamilton Gardens venue hire prices remain the same however there may be additional costs for other services – catering surcharge, security guards etc. Please contact the Bookings Team to discuss.

What are the health and safety requirements?

Anyone doing physical work at Hamilton Gardens, including caterers, decorators and event managers, needs to complete our health and safety pre-qualifcation process.

How do we access the back of Hamilton Gardens to pack-in and out?

Access to the back of the Pavilion is available via the service lane of Gate 2 car park.


Catering Options

At Hamilton Gardens our contracted caterers offer a wide range of menus to fit your tastes and budgets. Please contact the catering companies directly for menus and quotes.

Three Forks

 

Spit Roast Catering Company

 

Phoenix Events and Friends Cuisine of India

 

Montana Food & Events

 

 

Kerr and Ladbrook

 

Hamilton Gardens Café

 

Edible Solutions

 

Please note: Only these caterers can provide catering at Hamilton Gardens (including the Pavilion). If these caterers are unable to meet your cuisine requirements, please contact the Bookings team to discuss your options. 


Garden Events

Transport your guests to a different world, just with a few footsteps. Our themed gardens are available to hold special events such as pre-dinner drinks, afternoon teas, lunches or dinners.

Imagine cocktails in the Modernist Garden or canapés in the Italian Renaissance Garden...

We can close off a garden from the public to ensure exclusivity for your event – talk to our team for more information on (07) 958 5940 or send us an email.


Guided Tour Add-On

Your guests will enjoy exploring Hamilton Gardens with our guides who will share the ‘inside story’ of how this public park was transformed from a rubbish dump into an internationally significant garden. Around every corner there is something different....

Call (07) 958 5940 or send us an email to talk about adding a guided tour to your event.


Getting Married?

We love to host weddings here at Hamilton Gardens. Check out our Weddings page for inspiration for your big day!