Venue Hire FAQ's
Venue Hire Frequently Asked Questions (FAQ's)
Click here to view the Venue Hire Terms & Conditions.
The Venue Hire Terms & Conditions are for use in relation to Hamilton Gardens, FMG Stadium Waikato, Seddon Park and Claudelands (including GLOBOX Arena, Claudelands Conference & Exhibition Centre and The Grandstand).
Yes. Please complete the Venue Hire Booking Enquiry form and the Bookings Team will be in touch with further information about our room hire availability, and arrange a site visit.
Anyone doing physical work at Hamilton Gardens, including caterers, decorators, and event managers, needs to complete our health and safety pre-qualification process.
Only for additional services. Hamilton Gardens venue hire prices remain the same on public holidays, however supplementary services may incur an additional surcharge, such as catering or security guards.
Please complete the Venue Hire Booking Enquiry form and the Bookings Team will be in touch to discuss your venue hire needs.
Yes, a standard clean is included in the venue hire price. Please ensure the room is left in the same condition as when you arrived. We have a recycling station and rubbish disposal station available.
Tentative bookings are held for one month and then automatically released. A booking is regarded as tentative until the confirmation letter has been signed and returned. Full payment is required prior to your event. A refundable bond may also be required.
Booking conditions apply and our full terms and conditions are available on request.
Yes. Parking for your event is free at Hamilton Gardens.
Yes. You can access free wifi in all four rooms within the Hamilton Gardens Pavilion. Details will be provided upon booking.
Yes. Please ensure you allow time in your booking for setting up in advance and packing out afterwards.
No, unless you’ve pre-organised this with the Bookings Team. Hamilton Gardens staff can set up or pack down for your event during business hours for an additional cost.
Please complete the Venue Hire Booking Enquiry form and the Bookings Team will be in touch with further information and can provide recommendations for event styling service providers.
The sooner the better to secure the date and venue you want, our venues often get booked months, even years in advance. This also allows ample time to arrange catering and other requirements.
Access to the back of The Pavilion is available near the Rose Garden via the service lane of Gate 2 car park.
