EVENTS IN GARDEN AREAS

Introduction

The following are the most popular event venues in Hamilton Gardens apart from the Hamilton Gardens Pavilion. Reference numbers refer to those on the map shown under Visitor Information.

8.a Chinese Scholars Garden
8.b English Flower Garden
8.c Japanese Garden of
Contemplation
8.d American Modernist Garden
8.e Italian Renaissance Garden
           - Main Terrace
           - Medici Court
           - Renaissance Gallery
8.f Indian Char Bagh Garden
10.a Perfume Garden
11.a Rogers Rose Garden
           - Victor Jack Pavilion
           - French Rose Garden steps
11.c Rhododendron Lawn
11.d Hammond Camellia Garden
11.e Victorian Flower Garden
          - Victorian Lawn
          - Victorian Temperate House
12.a Bussaco Woodland
          - Outdoor Chapel
15. The Governors' Lawn
17. Lakeside Court
          - Round Lawn
          - Lakeside Stage
18. Piazza
22. Hillside Lawn

Booking Conditions

All organised events in Hamilton Gardens require a booking. This includes weddings, wedding photographs, concerts, large organised picnics, trade demonstrations, etc.

Tentative bookings can be made on the form below or by contacting the Customer Service Manager.

Phone (64) 07 8386 782

FAX (64) 07 838 6801

Email bookings.gardens@hcc.govt.nz

Private Bag 3010, Hamilton

Some events may be required to pay a refundable bond to cover potential damage. There is a booking fee for the Victorian Garden Temperate Greenhouse. Hirage of other outdoor areas is covered by a donation. A booking is not confirmed until a booking form has been signed.

A booking will reserve a specific garden area for a specific time and cannot be changed to another area or time without prior arrangement. Sometimes an indoor venue, such as a room in the Hamilton Gardens Pavilion is booked as a backup in case of bad weather.

Unless special provisions have been made in terms of the Reserves Act 1977 a booking cannot give anyone exclusive access to an area. The public have a right to enter a garden, however experience suggests most people are very considerate.

To avoid disrupting the general peace of Hamilton Gardens for other visitors music is restricted to non-amplified instruments.

Tents and other structures cannot be erected without prior approval from the Customer Service Manager. Consideration has to be given to blocking public access, underground irrigation pipes, and other damage.

To protect you as an event organiser and Council, organisers of some large outdoor events will be required to provide a Risk Management Plan. If required the Customer Service Manager can help you with this.

The Garden Terrace Restaurant & Cafe on site have exclusive catering rights within the Hamilton Gardens so any exception for the sale of any food or beverages requires the written permission of both the Pavilion Manager and the operator of the Garden Terrace Restaurant.

While the Turtle Lake Carpark accessed from Gate 1 is sometimes full at peak times there are alternative spaces in the carparks from Gate 2, particularly in the Camellia Carpark. Event organisers should consider recommending access off Gate 2 and larger events sometimes have parking wardens to assist their visitors.

If you have a problem during your event after hours phone (07) 838 6699 for assistance.

Weddings

A $60 administration fee is payable for all weddings in the gardens. All weddings bookings are for a period of one and quarter hours. Generally this means the booking starts about 15 minutes before the start of the ceremony, which allows an hour for the ceremony. The demand for weddings at certain times in some gardens has meant that the number of weddings has had to be limited to allow for general public visits, so it pays to book early.

Bookings are also required for wedding photographs.

No Confetti is to be used in the gardens

Seasonal Features

Venues with the best seasonal features each month are listed below. Exact flowering times will vary from season to season.

		Map Reference
January	The English Flower Garden	8b
	The Rogers Rose Garden	11.a
	The Perfume Garden	10.a
	The Italian Renaissance Gd	8.e
	The Victorian Flower Garden	11.e
	The Victorian Temperate Greenhouse	11.e
February	The English Flower Garden	8.b
	The Rogers Rose Garden	11.a
	The Perfume Garden	10.a
	The Victorian Flower Garden	11.e
	The Victorian Temperate Greenhouse	11.e
March	The Rogers Rose Garden	11.a
	The Victorian Flower Garden	11.e
	The Victorian Temperate Greenhouse	11.e
April & May	The Victorian Temperate Greenhouse	11.e
June	The Hammond Camellia Garden	11.d
	The Victorian Temperate Greenhouse	11.e
July	The Hammond Camellia Garden	11.d
	The Victorian Temperate Greenhouse	11.e
August	The Hammond Camellia Garden	11.d
	Outdoor Chapel (Magnolia)	12.a
	The Victorian Flower Garden	11.e
	The Victorian Temperate Greenhouse	11.e
	Rhododendron Lawn	11.c
September	The Hammond Camellia Garden	11.d
	The Perfume Garden	10.a
	The Victorian Flower Garden	11.e
	The Victorian Temperate Greenhouse	11.e
	Rhododendron Lawn	11.c
October	The English Flower Garden	8b
	The Hammond Camellia Garden	11.d
	The Perfume Garden	10.a
	The Victorian Temperate Greenhouse	11.e
November	English Flower Garden	8b
	Rogers Rose Garden	11.a
	The Perfume Garden	10.a
	Chinese Scholars Garden	8.a
December	Rogers Rose Garden	11.a
	English Flower Garden	8b
	The Perfume Garden	10.a
	The Victorian Flower Garden	11.e

To Make a Tentative Booking

*Important:
Completion of the booking form below does not guarantee your booking. The Customer Service Manager will contact you to discuss your booking and confirm availability upon receipt of a request.